Leycett Cricket Club Constitution
The name of the Club is Leycett Cricket club, hereafter to be referred to as "the club" and the club shall be affiliated to the England and Wales Cricket Board through the Staffordshire Cricket Board.
2. Aims and Objectives
To foster and promote the sport of cricket at all levels within the community and within the sport, providing opportunities for recreation, coaching and competition.
To manage Leycett Cricket Club.
To ensure that all member, playing and non-playing, abide by the ECB code of Conduct which incorporates the Spirit of Cricket and by the Law of Cricket.
To ensure a duty of care to all members of the club by adopting and implementing the ECB Safe Hands - Cricket Policy for safeguarding Children and any future versions of the policy.
To ensure a duty of care to all members of the club by adopting and implementing the ECB Cricket Equuity Policy and any future versions of the Policy.
To encourage all members to participate fully in the activities of the club.
(a) Membership of the club shall be open to anyone interested in the sport of cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non discriminatory basis.
(b) The club may have different classes of membership and subscription on a non discrimatory and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
(c) Application for membership of the club shall be by completion of a membership application form and by payment of the relevant subscription / joining fee as determined by the Annual General Meeting of the club.
(d) No person shall be eligable to take part in the business of the club or eligable for selection for any club team unless the appropriate subscription has been paid by the specified date or membership has been agreed by the Committee.
(e) The club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or cricket into disrepute. Appeal against refusal or removal may be made to the Committee who shall appoint an Appeals Committee to hear the appeal.
(f) All members will be subject to the regulations of the Constitution and by joining the club will be deemed to acceopt these regulations and any Codes of Conduct that the club has adopted. The Constitution shall identify those members eligable to vote at the General Meetings.
4. Class of Membership
There shall be classes of membership available. These are:
Seniors £7 match fee. £60 annual sub.
Juniors £3.50 match fee when playing seniors.
U9s and U11s £40 annual sub
U13s, U15s and U17s £60 annual sub.
A list of members in each category shall be maintained by the Treasurer or other officer of the club.
The Officers of the club shall be as follows:
(b) Vice Chairman
(e) Club Welfare Officer
(f) Social Secretary
(g) Club Development Manager
6. Election of Officers
All Officers shall be elected at the Annual General Meeting of the club from, and by the members of the club.
All Officers Shall be elected for a period of one year, but shall be eligable for re-election to the same office or to another office the following year.
7. Management Committee
The affairs of the club shall be conducted by a Management Committee comprising the Executive Officers of the club and eight other members elected from, and by the Full Members of the club. Only these members of the Committee shall be entitled to vote at Committee meetings.
The Conmittee will be convened by the Secretary and shall meet at agreed intervals and not less than four times per year.
The quorum required for business to be agreed at Committee meetings by 8
The duties of the Committee shall be:
(a) To control the affairs of the club on behalf of the members
(b) To keep accurate accounts of the finances of the club through the Treasurer. These should be available for reasonable inspection by members and should be audited before every General Meeting.
The club shall maintain a bank current account and the following Officers shall be authorised to sign club cheques: any two from the Chairman, Treasurers and Secretary.
(c) To co-opt additional members of the Committee as the Committee feel is necessary. Co-opted members shall not be entitled to a vote on the Committee and shall serve until the end of the next Annual General Meeting.
(d) To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairman shall be entitled to an additional casting vote.
The Committee shall have powers to appoint sub-committees as necessary and to co-opt advisers who may be non club members invited to advise on specialist subjects.
An elected Committee Member ceases to be such if he or she ceases to be a member of the club, resigns by written notice, or is removed by the Committee for good cause after the member concerned has been given the chance of putting their case to the Committee. Appeal against the removal may be made to the Appeals Committee. The Committee shall fairly decide time limits and formalities for these steps.
The Committee has the power the:
(a) Acquire and provide grounds, equipment, coaching, training and playing facilities, clubhouse, transport, medical and related facilities.
(b) Provide coaching, training, medical treatment, and related social and other facilities.
(c) Take out any insurance for club, employees, contractors, players, guests and third parties.
(d) Raise funds by appeals, subscriptions, loans and charges.
(e) Borrow money and give security for the same, and open bank accounts.
(f) Buy, lease or licence property and sell, let or otherwise dispose of the same.
(g) Make grants and loans and give guarentees and provide other benefits.
(h) Set aside funds for special purpose or as reserves.
(i) Invest funds in any lawful manner.
(j) Employ and engae staff and others and provide services.
(k) Co-operate with or affiliate firstly to any bodies regulating or organising the sport of cricket and secondly any club or body involved with cricket and thirdly with government and related agencies.
(l) Do all other things reasonably necessary to advance the aims and objectives of the club.
None of the above powers may be used other than to advance the aims and objectives in a manner consistent with the Rules and the general law.
8. General Meetings
The Annual General meeting of the club shall be held not later than the end of February each year (21) clear days written notice of the Annual General Meeting shall be given to the members by circulating a copy of the notice to every member at their home address and posting the notice on the club notice board. Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to members not less than 7 days before the meeting.
The business of the Annual General Meeting shall be to:
(a) Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting.
(b) Receive the audited accounts for the year from the Treasurer.
(c) Receive the annual report of the Committee from Secretary.
(d) Elect an auditor.
(e) Elect the Officers of the club.
(f) Review club subscription rates and agree them for the forthcoming.
(g) Transact such other business received in writing by the Secretary from members 14 days prior to the meeting and included on the agenda.
Nominations of candidates for election of Offices shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full members and must be seconded by a Full Member.
Special General Meetings may be convened by the Committee or on receipt by the Secretary of a request in writing from not less than 20 full members of the club. At least 21 days notice of the meeting shall be given.
At all General Meetings the Chair will be taken by the Chair or in their absence, by a deputy apointed by Full Members attending the meeting. Decisons made at the General Meeting shall be by a simple majority vote from those Full Members attending the meeting. In the event of equal votes the Chairman of the meeting shall be entitled to the casting vote.
A quorum for a General Meeting shall be 25 Full Members and any other categories of membership entitled to vote (as outlined in the membership section of the Constitution) (usually 25% of the voting membership) and Officers of the club including at least 2 from the Chairman, Secretary, and Treasurer.
Each Full Member of the club shall be entitled to one vote at General Meetings.
9. Alterations to the Constitution
Any proposed alterations to the club constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of theclub and seconded by another Full member. Such alterations shall be passed if supported by not less than two-thirds of those Full Voting Members present at the meeting, assuming that a quorum has been achieved.
All club monies shall be banked in an account in the name of the club.
The Treasurer shall be responsible for the finances of the club and for providing a report on the financial position as required by the Committee.
The Treasurer shall ensure that the club maintains adequate and appropriate insurance to cover the activities of the club.
The financial year will end on the 31st October.
The Treasurer will present an audited statement of annual accounts at the Annual General Meeting.
Any cheques drawn against the club funds should hold the signatures of the Treasurer plus up to two Officers
11. Property & Funds
(i) The property and funds of the club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits shall be reinvested in the club.
(ii) The club may also in connection with the sports purposes of the club:
(a) Sell and supply food, drink and related sports clothing and equipment
(b) Employ memebrs and renumerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present.
(c) Pay for reasonable hospitality for visiting teams and guests.
(d) Indemnify the Committee and members acting properly in the course of the running of the club against any liability incurred in the proper running of the club (but only to the extent of its assets)
12. Discipline & Appeals
All complaints regarding the behaviour of members should be lodged in writing with the Secretary. The Commiotte shall appoint a Disciplinary sub-committee who will meet to hear complaints within 5 days of a complaint being lodged. Any memebr requested to attend a Disciplinaty sub-committee shall be entitles to be accompanied by a friend or other representative and to call witnesses. The Committee (or its sub-committee) has the power to take appropriate disciplinary action, including the termination of membership.
The outcome of the discipinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within 5 days following the hearing.
There shall be a right of appeal to the Committee against either the finding or ther sanction imposed or both following disciplianry action being taken. The committee shall appoint an Appeals Committee a maximum of three) which shall not include members involved in the initial disciplinary hearing but may include non members of the club. The Appeals Committee shall consider t he appeal within 7 days of the Secretary receiving the appeal . The individual submitting the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses, The decision of the Appeals Committee shall be final and binding on all parties.
(a) If at any General Meeting of the club, a resolution be passed for the dissolution of the club, the Secretary shall immediately convene a Special General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution.
(b) If at that Special Meeting, the resolution is carried by at least two-thirds of the Full Voting Membership present at the meeting, the Committee shall thereupon, or at such date as shall be specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club.
(c) The Committee will then be responsible for the orderly winding up of the club's affairs.
(d) After settling all liabilities of the club, the Committee shall dispose of the net assets remaining to one or more of the following.
(e) To another club with similar sports purposes which is a registered charity and / or
(f) To another club with similar sports purposes which is registered Community Amateur Sports Club and / or
(g) To the club's governing body for use by them for related community sports.
Leycett Cricket Club hereby adopts and accepts this Constitution as a current operating guide regulating the actions of all members.